Purchasing & Order Management Coordinator
Ruiru, KE, 00619
“Innovative solutions for sustainable and affordable beverages, food and essentials” – we have a clear vision at Krones. For this purpose, we supply state-of-the-art technology to our customers worldwide.
As a regional subsidiary for the East Africa region based in Nairobi, Kenya, it is our commitment to optimise our customer reach in this region and to provide them with the best possible service. With our team of about 140 employees, we have made it our mission to provide our customers with outstanding support – throughout the entire Krones portfolio. This way we ensure the highest level of productivity and quality on a permanent basis.
Interested? Then join our team because: we can achieve more together!
Let's create impact beyond tomorrow What awaits you
Job purpose
- To ensure the timely and cost-effective procurement and delivery of goods and services through effective supplier, purchasing, and order management processes.
Job Responsibilities (include but not limited to)
- Responsible for timely and accurate processing quotation requests by communicating with suppliers, negotiating for competitive prices and required delivery timelines.
- Process purchase orders with allocated suppliers (local and international) for both stocked items, customer specific and ad-hoc purchases as required
- Ensure clarification of orders and specifications by obtaining additional information as necessary from different departments in the company
- Coordinate with after sales team regarding order status, shipping dates, issues, and product availability
- Ensure high level cross departmental communication on all orders through follow up, expediting late and urgent orders and ensure material availability on time, to cost and quality, and to the right customer.
- Source contractors for internal maintenance and emergency repairs, as needed
- Manage the Order Confirmation process with extreme attention to detail and accuracy and timely stake holder management
- Maintain accurate records of all order statuses exhibiting excellent organizational stills, extreme detail orientation, and attention to accuracy
- Communicate with all interfacing team and customers in a professional and concise manner
- Ensure compliance to all Krones order purchasing and fulfilment policies and procedures and where possible suggest imports and implement improvements
- Cooperate with the finance department to resolve invoice and pricing issues and ensure supplier master data accuracy
- Responsible for materials related monthly measurable and continuous improvement activities
- Ensure timely and efficient implementation of the supply chain strategy and ensure that the set performance targets are achieved
Your Profile You contribute
Educational and professional Experience
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Higher National Diploma or University Degree in Supply Chain Management, Procurement or related Field
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Minimum 3 years' experience in a similar role, preferably within a related industry
- Experience working with ERP systems (preferably SAP) and managing local and international suppliers
Technical Skills
- SAP ERP Profeciency
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Procurement and purchasing operations
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Stakeholder management
- Regulatory compliance knowledge
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Data and records management
- Contract and commercial awareness
- Inventory and material planning
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Supply chain analytics and strategic analysis skills
Other desired Knowledge / Skills / Attributes
- Communication & Stakeholder Management
- Strong analytical, strategic, and tactical thinking skills.
- Compliance and procurement governance
- Cost management negotiation
- Commercial acumen